We build the business side of a therapy practice: referral sources tracked and thanked, reminders that protect the schedule, and a clear picture of visits and utilisation across clinics. Patient health information stays in your EMR and the systems set up for it, and our work uses contact details, appointment times and counts. The scope is written down and agreed before we start.
Tell us what you needSee example projectsWhat physical therapy practices tell us before a project starts.
Each one is a working piece you can open and check when it's done.
Reminders before each visit, with a link to confirm or rebook, and a nudge when the next visit in a plan has not been scheduled.
Booking and scheduling systems n8n, Make and Zapier automationEach referral logged by source and referring office, with a thank-you task and a monthly count of who sends what.
CRM setup and lead pipelines Notion and Airtable systemsWhen a slot opens, the waitlist is offered it and the first yes gets it, so therapist hours are not lost.
n8n, Make and Zapier automationWebsite and ad inquiries answered quickly, with a booking link and follow-up until they book or decline.
GoHighLevel setupVisits per therapist, utilisation, cancellations and open slots by clinic, using non-clinical figures from your scheduling reports.
Dashboards and reporting ETL and data pipelinesIncoming referral documents read for name, contact and referrer, then logged as a task for the front desk. The document itself stays in your records system.
PDF and document data extractionPhysical therapy software we work with: WebPT, Prompt Health, Raintree, Jane App, Clinicient, Net Health.
And the general tools around it: Google Sheets, HubSpot, GoHighLevel, Twilio, Zapier, Make.
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Example: a clinic wants a text when a patient's next visit is not booked two days after the last one, with a link to pick a time and a flag to the front desk if there is no reply.
Scheduling system, SMS, task listExample project
Example: a three-clinic group wants each referring office counted by month, with a reminder to thank the top ones and call those who have gone quiet.
CRM, Google SheetsExample project
Example: a group wants visits per therapist, cancellations and open slots for each clinic, taken from non-clinical scheduling reports and shown together every Monday.
Scheduling export, dashboard
Example build
Python, dbt, PostgreSQL, React + Recharts, scheduled PDF export, Docker
No. Treatment notes and clinical records stay in your EMR and the systems set up for them. We work with scheduling details, contact details and counts.
If it offers an API or standard reports and exports, yes. We check what it allows first, and say so plainly if it allows very little.
No. Your practice and its advisers decide what is acceptable, and we build to that.
Tell us your EMR or scheduling system and the task that costs the front desk the most time. We reply with questions or a written scope.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com