We build the administrative side of running a practice: reminders that cut no-shows, intake that arrives complete, and reports that show how each location is doing. Patient health information stays in the systems your practice has set up for it, and we build around those systems rather than copying data out of them. The scope is written down and agreed before we start.
Tell us what you needSee example projectsWhat medical practices tell us before a project starts.
Each one is a working piece you can open and check when it's done.
Appointment reminders by text and email with a confirm or reschedule link, using the contact and time details only.
Booking and scheduling systems n8n, Make and Zapier automationWhen a slot opens, the next people on the waitlist are offered it, and the first to accept gets it.
n8n, Make and Zapier automationA request that sends patients to your practice system's own intake forms, with a reminder if they are not completed.
API integrations and data syncVisits, cancellations, utilisation and referral volume by location and provider, built from non-clinical figures.
Dashboards and reporting ETL and data pipelinesInquiries from your website and referral partners tracked in a CRM with follow-up tasks, kept separate from clinical records.
CRM setup and lead pipelines GoHighLevel setupRotas, room use and recurring admin tasks in one shared place, with reminders to the person responsible.
Google Sheets and Apps Script automation Notion and Airtable systemsMedical practices software we work with: Athenahealth, Epic, Kareo, SimplePractice, Jane App, WebPT, Healthie.
And the general tools around it: Google Sheets, HubSpot, GoHighLevel, Twilio, Zapier, Make.
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Example: a physical therapy clinic wants a text three days and one day before each visit with a confirm or reschedule link, and a prompt to the front desk when someone cancels.
Scheduling system, SMSExample project
Example: a group with four clinics wants weekly visits, cancellations and open slots by location, taken from the scheduling system's non-clinical reports and shown on one page.
Scheduling export, dashboardExample project
Example: a specialty practice wants every inquiry from a referring office logged, followed up within a day, and counted by source each month.
CRM, forms, Google Sheets
Example build
Python, dbt, PostgreSQL, React + Recharts, scheduled PDF export, Docker
No. Clinical records stay in the systems your practice has set up for them. Our work uses scheduling and contact details, or links back to those systems.
If it offers an API or a standard export, yes. We check what it allows before we plan the build.
We make no compliance claims. Your practice and its advisers decide what is acceptable, and we build to that.
Tell us your scheduling system and the front-desk task that takes the most time. We reply with questions or a written scope.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
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