Sound familiar?
What caterers tell us before a project starts.
- Quotes are built by hand in a spreadsheet, and the numbers don't always match the menu.
- Orders arrive by email, text and phone, and the kitchen works from a printed copy.
- Headcounts change at the last minute and the prep list is already printed.
- Delivery times and drivers are tracked on a whiteboard.
- We invoice a week after the event, and some deposits never get chased.
What we build
Each one is a working piece you can open and check when it's done.
Quote builder
Menu items, per-person amounts, staffing and delivery picked from a sheet, producing a quote in your branding that you can check and send.
Excel and VBA tools Google Sheets and Apps Script automationOrder intake
A single order form for clients, with the order recorded, a confirmation sent, and the event added to the calendar.
n8n, Make and Zapier automation Booking and scheduling systemsPrep and shopping lists
Orders turned into prep sheets and an ingredient list by date, updated if the headcount changes.
Google Sheets and Apps Script automation Python scripts and utilitiesDelivery and staffing schedule
Events, drivers and staff in one schedule, with a message to each person who needs one and a change notice when something moves.
n8n, Make and Zapier automationDeposits and invoices
A deposit link sent with the quote, the balance invoiced after the event, and entries made in the accounting tool.
Stripe integration and billing QuickBooks, Xero and HubSpot integrationsEvents and margins
Upcoming events, revenue and food cost by event on one page the owner can check.
Dashboards and reportingCatering software we work with: Tripleseat, Square, Toast, Better Cater, Caterease, ezCater.
And the general tools around it: QuickBooks, Google Sheets, Google Calendar, Stripe, Airtable, Twilio, Zapier, Make.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Quote from the menu sheet
Example: a caterer with a menu in a spreadsheet picks items and a guest count, and gets a formatted quote with per-person and total amounts that can be edited before sending.
Google Sheets, Apps Script, PDFExample project
Prep list that follows the headcount
Example: when a client changes the guest count, the prep sheet and the shopping list for that event update and the kitchen lead gets a note of what changed.
Google Sheets, email or textExample project
Balance invoice after the event
Example: a caterer wants a balance invoice created the day after each event from the order, with the deposit already deducted and the entry made in the accounting tool.
Order sheet, QuickBooks, StripeQuestions people ask first
We use catering software already. Do we have to leave it?
No. We connect it to the sheets, accounting and messages around it. If it can't do what you need, we say so in the scope and lay out the options before anything changes.
Will it work for the kitchen team?
Yes. The prep lists can be printed or opened on a phone or tablet, in the format your kitchen already uses.
Who owns what you build?
You do. It is built in your own accounts, and you get notes on how it works so your team can change it without us.
How do we start?
Tell us how orders reach you now and what the kitchen works from. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com