Sound familiar?
What accounts payable teams on Bill.com tell us before a project starts.
- Bills arrive by email, in different formats, and someone keys each one in.
- Approvers ignore requests and the AP clerk spends the week chasing them.
- Vendors are set up twice, once in Bill.com and once in accounting.
- Payments go out and the books do not quite agree with the bank.
- I cannot see what is waiting, by whom, and for how long.
What we build
Each one is a working piece you can open and check when it's done.
Bills captured from email
Invoices sent to a shared inbox read automatically and created as bills with vendor, amount and due date filled in for review.
PDF and document data extractionApproval routing that follows your rules
Bills routed by amount, department or project, with reminders to approvers and a nudge to the clerk when something stalls.
n8n, Make and Zapier automationVendor records kept in step
New vendors and changed details kept consistent between Bill.com and your accounting system, with a check before payment details change.
QuickBooks, Xero and HubSpot integrations API integrations and data syncCoding and sync to the books
Bills coded to the right account, class or job and synced to QuickBooks, Xero or NetSuite, with exceptions listed.
QuickBooks, Xero and HubSpot integrationsReconciliation checks
Paid bills compared with the bank and the ledger on a schedule, and anything unmatched sent to a short list.
Python scripts and utilitiesAn AP status view
A page showing bills waiting, overdue, awaiting approval and scheduled, by approver and entity.
Dashboards and reportingWhat we connect it to: QuickBooks, Xero, NetSuite, Gmail, Google Sheets, Slack, Zapier.
Industries that use it: Accounting, Bookkeepers, Property management, Construction.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Inbox to coded bills
Example: an AP team gets supplier PDFs by email. Each one is read, matched to a vendor and coded from past bills, and appears in Bill.com ready for approval.
Gmail, PDF extraction, Bill.comExample project
Approval reminders in Slack
Example: a property group wants approvers reminded in Slack about bills waiting more than two days, with a summary for the controller each morning.
Bill.com, Slack, scheduled jobExample project
Vendor change check
Example: a finance lead wants any change to a vendor's bank details flagged for a second person before the next payment run.
Bill.com, accounting system, email alertQuestions people ask first
Does Bill.com have an API?
Yes, Bill.com offers an API and connects to several accounting systems. We confirm what is available on your plan before agreeing a scope.
Will anything be paid automatically?
Only what you decide. We usually stop at a bill ready for approval and leave payment to your team.
Can you work with our controller?
Yes. We ask for the approval policy and coding rules first, and build to those.
How do we start?
Tell us where bills arrive and who has to touch each one. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com