For many small teams the inbox is the real system: leads, orders, claims and invoices all arrive as email. We connect Gmail to the tools around it so the right messages are labelled, logged and followed up, and attachments land where they belong. The scope is written down and agreed before we start.
Tell us what you needSee example projectsWhat teams running on Gmail tell us before a project starts.
Each one is a working piece you can open and check when it's done.
Incoming mail sorted by sender, subject or content, labelled, and passed to the right person or shared inbox.
Google Sheets and Apps Script automation n8n, Make and Zapier automationName, contact details and request read from a message and added as a record, with the thread linked back.
API integrations and data sync CRM setup and lead pipelinesInvoices, forms and photos saved to Drive under the right folder, named the same way every time.
Google Sheets and Apps Script automation PDF and document data extractionThreads with no reply after an agreed number of days flagged to the owner, with a draft ready to review.
n8n, Make and Zapier automationMessages that match your rules posted to a Slack or Teams channel with a link to the thread.
API integrations and data syncA simple tracker where each thread becomes a case, with status, owner and a history that comes from the mail.
Web apps and MVPs Claude Code and MCP setupWhat we connect it to: Google Sheets, Google Drive, Slack, HubSpot, Pipedrive, Zapier, Make, n8n.
Industries that use it: Insurance, Restoration, Real estate, Recruiting.
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Example: a restoration company has three office staff sharing an inbox. Each claim email is logged with its status, owner and last contact, and anything quiet for a week is flagged.
Gmail, Google Sheets, Apps ScriptExample project
Example: a small agency receives supplier invoices by email. The PDF is read, the amount and date are put in a sheet for review, and the file is saved to the right folder.
Gmail, PDF extraction, Google DriveExample project
Example: a sales team receives quote requests from a web form and by email. Both become records in the CRM, and a reply goes out from the owner's own address.
Gmail, Pipedrive, n8n
Example build
Google Apps Script, Google Sheets, Calendar and Gmail APIs, Google Maps distance matrix, Twilio SMS, time-driven triggers
We use Google sign-in with the narrowest access the job needs, in your own Google account, and we tell you exactly which permissions are asked for and why.
Yes. Personal Gmail and Workspace accounts are both supported, though a Workspace admin may need to approve an app or script first.
It can draft them for a person to review, or send them on a rule you agreed. We recommend review first for anything going to customers.
Tell us which tools you use and the one thing that wastes the most time each week. We reply with questions or a written scope.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
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