Sound familiar?
What WooCommerce stores keeping their books in QuickBooks tell us before a project starts.
- Someone exports WooCommerce orders every week and types them into QuickBooks.
- The payment processor deposit never matches the sales in QuickBooks.
- Sales tax in QuickBooks does not agree with what WooCommerce charged.
- Refunds in the store never make it into the books.
- Stock counts in QuickBooks and WooCommerce drift apart.
What we build
Each one is a working piece you can open and check when it's done.
Field mapping you choose
Each WooCommerce product, shipping method and tax rate maps to the QuickBooks item, account and tax code you name, and customers are matched by email so repeat buyers stay as one record.
QuickBooks, Xero and HubSpot integrations API integrations and data syncDaily summary or order by order
Post each order as its own sales receipt, or one summary entry a day per payment method, whichever your accountant prefers.
QuickBooks, Xero and HubSpot integrationsRefunds, fees and coupons
Refunds post as refund receipts or credit memos against the original sale, gateway fees go to an expense account, and coupons follow rules written down before they are built.
QuickBooks, Xero and HubSpot integrations n8n, Make and Zapier automationAlerts when an order fails to post
A missing item, an unmatched tax code or a duplicate number goes to email or Slack with the order number and the cause, and can be replayed once it is repaired.
n8n, Make and Zapier automationBackfill from your start date
Past orders from the date you pick are loaded into a QuickBooks sandbox first, checked against your existing books, and only then added to the live company.
ETL and data pipelines Python scripts and utilitiesHandover notes
You receive plain notes on the mapping, the schedule and how to change a rule, so your bookkeeper is not waiting on us for small edits.
API integrations and data syncThe two tools: WooCommerce, QuickBooks.
Also connected on request: WooCommerce, QuickBooks Online, Stripe, PayPal, Slack.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Daily summary for a busy store
Example: a home goods store with hundreds of orders a day wants one QuickBooks entry per day per payment method, so the books stay readable and the deposits match.
WooCommerce REST API, QuickBooks Online API, scheduled jobExample project
Wholesale and retail in one shop
Example: a coffee roaster sells retail and wholesale in WooCommerce and wants wholesale orders as QuickBooks invoices with terms, and retail orders as sales receipts.
WooCommerce webhooks, QuickBooks Online APIExample project
Stock kept in step
Example: a parts seller tracks inventory in QuickBooks and wants WooCommerce stock levels updated from it every hour.
QuickBooks Online API, WooCommerce REST API, Slack alertsQuestions people ask first
Isn't there already a native connector or app for this?
Connectors for WooCommerce and QuickBooks exist, and for some businesses they are enough. We check yours first. If it fits, we set it up properly. If its limits are the problem, we build around them.
Will it change our existing data?
Only in the ways agreed. We test against a copy or a test account first and compare the results with yours before anything touches the live QuickBooks.
Who owns what you build?
You do. It runs in your own WooCommerce and QuickBooks accounts, and the notes we hand over explain how to change it.
How do we start?
Tell us how many orders you take and how your bookkeeper handles them today. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com