Sound familiar?
What Shopify stores that keep books in QuickBooks tell us before a project starts.
- Our Shopify payouts never match the deposits in the bank, and month-end is a hunt for the difference.
- QuickBooks fills up with duplicate customers every time someone checks out as a guest.
- Sales tax collected in Shopify doesn't agree with what QuickBooks shows as owed.
- Someone exports orders to a sheet every week and keys the totals in by hand.
- The app we tried posts one lump sum a day and I can't trace a single order back.
What we build
Each one is a working piece you can open and check when it's done.
What gets mapped
Orders, line items, shipping, discounts, gift cards and tax each land on the account or item you choose, with customers matched by email so repeat buyers stay as one record.
QuickBooks, Xero and HubSpot integrations Custom Shopify appsRefunds, fees and payouts
Refunds post as credit memos against the right sale, processing fees go to an expense account, and each payout is recorded as one deposit that equals the bank line.
QuickBooks, Xero and HubSpot integrations Stripe integration and billingTax and currency edge cases
Tax by state or region, tax-exempt buyers, partial refunds, split shipments and, if you sell abroad, orders in other currencies are handled by rules written down before they are built.
API integrations and data syncAlerts when an order fails
A failed post, a missing item or an unmapped tax rate is sent to email or Slack with the order number and the cause, and can be replayed once the cause is repaired.
n8n, Make and Zapier automationBackfill of past orders
Historical orders from the start date you pick are loaded in a test company first, checked against your existing books, and only then added to the real one.
ETL and data pipelines Python scripts and utilitiesReconciliation report and handover
A weekly report lists each payout against its orders and the bank deposit, and you receive short notes on the mapping so your bookkeeper can change it without us.
Dashboards and reportingThe two tools: Shopify, QuickBooks.
Also connected on request: Shopify, QuickBooks Online, Stripe, Shopify Payments, Google Sheets, Slack.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Daily sales without the lump sum
Example: a candle shop selling online and at pop-ups wants each Shopify order to appear in QuickBooks with its own tax line, so the monthly return is built from the books and not a spreadsheet.
Shopify webhooks, QuickBooks Online API, Google SheetsExample project
Payout that equals the deposit
Example: a supplement brand wants every Shopify payout recorded as one deposit net of fees and refunds, so the bank feed can be matched in a click.
Shopify payouts API, QuickBooks Online API, Slack alertsExample project
Wholesale orders with terms
Example: a coffee roaster takes wholesale orders on a Shopify B2B page and wants them to arrive as QuickBooks invoices with net-30 terms, not as paid sales.
Shopify, QuickBooks Online, scheduled jobQuestions people ask first
Isn't there already a native connector or app for this?
Native connectors and apps exist for many store and accounting pairs, and for some stores they are enough. We check yours first. If it fits we set it up properly, and if its limits are the problem, such as how it groups sales or handles tax, we build around them.
Will it change our existing books?
Only in the ways agreed. We test in a copy first and compare totals with your own before anything touches the live company.
Who owns what you build?
You do. It runs in your own Shopify and QuickBooks accounts, and the notes we hand over say how to change it.
How do we start?
Tell us how your store takes payments and what your bookkeeper does by hand today. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com