Sometimes you do not need a system, you need one batch turned into rows. Send us the PDFs, scans, photos or handwritten pages and we return a spreadsheet laid out the way you asked, with every doubtful entry marked and a list of anything we could not read. The scope is agreed in writing, and you approve a sample before the full batch.
Tell us what you needSee typical projectsYou describe it. We build it.
What we hear from businesses before a project like this starts.
The requests that come up most often for this kind of work, and what each one takes to work properly.
Tables, invoices, forms or statements from PDFs placed in the columns you specify, one row per record.
Scans and phone photos read and entered with dates and numbers in one style, blank and duplicate rows flagged, and unreadable words marked rather than guessed.
Handwritten pages entered after a test on a sample, with every doubtful word highlighted so you can see exactly where to look.
Data placed in the workbook and formula sheet you already use, so totals and reports work as soon as you open it.
An export from one system, a Word table or a web page turned into a clean CSV or import file for the software that has to read it.
Spanish, Hindi, French or another language you name, tested on your sample first, with a note of how well each one reads.
Records counted in and rows counted out, and a list of unreadable pages with the page image beside each.
Excel, Google Sheets, CSV, or an import file for your accounting software or CRM.
Tools that come up most: Excel, Google Sheets, CSV, Word, PDF, OCR, Airtable, Python, QuickBooks and Xero import files.
Concrete pieces, each one something you can open and check when it's done.
A small slice of your batch converted and sent to you, with the column list and the date and number styles agreed before the rest is done.
Sample file, column listThe full batch entered into your layout, one row per record, with the source file and page on every row.
Excel, Google Sheets, CSVTotals added up against the source, dates and numbers made consistent, duplicates and blank rows flagged.
Validation rules, comparison totalsAnything hard to read is highlighted and listed, never quietly filled in with a guess.
Highlighted cells, query listEach page we could not read, with its image beside the note, so you can decide what to do with it.
Page images, a short listThe finished file, the record counts in and out and a short note of the choices made, so any row can be explained later.
Counts sheet, notesFiles passed through a folder you share, the tools that see them named in the scope, and the files removed from our side once you confirm receipt.
Shared folder, written handling noteExample packages to show the shape of the work. These are examples, not past clients; yours gets its own written scope.
Example package
A few dozen documents or pages turned into a sheet, with a list of anything unclear.
You get
Example package
A bigger batch, started with a sample you approve.
You get
Example package
Paper records entered into a searchable, consistent sheet.
You get
Example package
Data placed in the workbook, formula sheet or import file you already use.
You get
The habits that keep this kind of project from going wrong.
You see a slice of the real result and agree the columns and formats before we do the rest.
What we cannot read is marked, not guessed. You decide what goes in.
Records in the source and rows in the sheet are counted and compared, so a missing page shows up.
We say in the scope where the files go and who sees them, and remove them from our side when you confirm you have the results.
You know what you're getting before work begins, and you see it working at every milestone.
Tell us what you need in your own words, and which tools you already use. A few lines is plenty to start.
We reply with a short written scope: what gets built, what is out of scope, which accounts we need, and how we'll both know it works. You know what you're getting before work begins.
The work is split into milestones. At each one you see it working in your own account and sign it off before we go on.
You get the working system, its documentation and a walkthrough. If anything we built breaks in the next 30 days, we fix it at no charge.
Pushbuild has built software for businesses since 2010, for more than 40 clients. Every project is led by a former public-company CTO, from Groton, Massachusetts. See example builds.
For a one-off batch, in effect yes: we convert it and check every uncertain entry. If documents keep arriving every week, we can build a system that reads them instead, so the next batch needs no one. That is the PDF data extraction page.
You approve a sample first, totals are checked against the source, and every doubtful entry is marked. You also get a count of records in and rows out.
Handwriting varies a great deal. We look at a sample first and tell you how much of it reads cleanly. Words we are not sure of are marked in the sheet instead of filled in.
Tell us the number of pages. If doing it yourself or a typing service would suit better, we say so.
Yes, for languages such as Spanish, Hindi and French. We test your sample first and tell you in the scope how well each one reads.
You send files through a folder or link you control. The scope names the tools that see them, and we remove the files from our side when you confirm receipt. If the files are medical or financial, tell us early so the scope covers it.
Excel, Google Sheets, CSV, or an import file for your accounting software or CRM, laid out the way you specified.
It depends on the number of pages and how readable they are. Once we have seen a sample, the scope gives an estimate for the full batch.
If entries do not match the source in the 30 days after handover, we correct them at no charge. After that, further batches are scoped the same way and agreed with you before we start.
Do it once, we automate it. Show us the job one time and it runs on its own after that, in the tools you already use.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com