Sound familiar?
What businesses taking Stripe payments with QuickBooks books tell us before a project starts.
- Stripe says we were paid one number and the bank deposit is another.
- Fees are buried in the payouts, so our income looks bigger than it is.
- Invoices in QuickBooks stay open even though the customer paid by card.
- Disputes and refunds never make it into the books until someone notices.
- The ready-made connector only does part of what we need, and the rest is typed in.
What we build
Each one is a working piece you can open and check when it's done.
Charges tied to invoices
A payment in Stripe is matched to the open QuickBooks invoice by reference or customer, marking it paid; payments with no invoice become sales receipts you can review.
QuickBooks, Xero and HubSpot integrations Stripe integration and billingFees as their own line
Processing fees are split from gross amounts and posted to an expense account, so revenue is shown whole and costs show separately.
QuickBooks, Xero and HubSpot integrationsRefunds, disputes and part payments
A refund becomes a credit memo, a lost dispute a clear adjustment, and a deposit or instalment is applied to the right invoice without closing it early.
API integrations and data sync Stripe integration and billingSubscriptions and currencies
Recurring charges, proration, and payments in other currencies are mapped by rules agreed beforehand, including which rate is used for the books.
API integrations and data syncFailure alerts and replay
If a webhook is missed or a customer is not found, you get a message with the Stripe id and the cause, and a way to run it again.
n8n, Make and Zapier automationHistory loaded, then a check
Past Stripe activity from your start date is loaded into a test file, and a payout-by-payout report shows where Stripe, QuickBooks and the bank agree. Notes for your bookkeeper come with it.
ETL and data pipelines Dashboards and reportingThe two tools: Stripe, QuickBooks.
Also connected on request: Stripe, QuickBooks Online, Stripe Billing, Google Sheets, Slack, Zapier.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Card payments close invoices
Example: a design studio sends QuickBooks invoices with a Stripe pay link and wants a paid card payment to close that invoice by itself, fee recorded beside it.
Stripe webhooks, QuickBooks Online APIExample project
Membership revenue by month
Example: a gym charging monthly memberships through Stripe wants revenue, fees and failed payments posted to QuickBooks each night, with a note on any customer that does not match.
Stripe Billing, QuickBooks Online API, scheduled job, SlackExample project
Online course sales abroad
Example: a course seller with buyers in several countries wants payouts in each currency recorded against the right bank account in QuickBooks.
Stripe payouts API, QuickBooks Online, Google SheetsQuestions people ask first
Isn't there already a native connector or app for this?
Connectors from Stripe, QuickBooks and third-party apps exist, and many are a fine starting point. We look at what yours does, set it up properly where it fits, and build around the limits where it does not, such as how it groups payouts or matches invoices.
Do you need access to our Stripe keys?
We ask for restricted access limited to what the sync reads, set up in your own Stripe account, and you can remove it at any time.
Who owns what you build?
You do. It lives in your accounts, and you get handover notes your bookkeeper can follow.
How do we start?
Tell us what your bookkeeper matches by hand each month. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com