Pushbuild

Square Xero integration that makes every deposit reconcile.

Square takes the payments, Xero keeps the books, and every week someone works out why the deposit doesn't match the sales. A custom setup posts a daily summary to Xero split by location, category, tax, tips, discounts, fees and refunds, so the bank line reconciles in one click and your accountant stops asking questions. We write down the scope and agree it with you before we start.

Start your integration

Sound familiar?

What Shops and cafés that take payments in Square and keep the books in Xero tell us before a project starts.

  • Deposits never match the day's sales.
  • Fees and refunds are entered by hand.
  • Tips and taxes end up in the wrong accounts.
  • Several locations are lumped together.
  • The built-in sync creates one Xero invoice per sale.

What we build

Each one is a working piece you can open and check when it's done.

Daily sales summary

One entry per day and location with sales by category, tax, tips and discounts.

QuickBooks, Xero and HubSpot integrations ETL and data pipelines

Fees and refunds

Square fees and refunds post to the right accounts so deposits match.

QuickBooks, Xero and HubSpot integrations

Clearing account

Payouts are matched to the bank feed through a clearing account.

QuickBooks, Xero and HubSpot integrations

Exceptions

Days that don't balance are flagged with the difference.

Python scripts and utilities

Logging and alerts

Every run is logged, and a record that cannot sync is sent to you with the reason.

Python scripts and utilities

The two tools: Square, Xero.

Also connected on request: Square, Xero, Google Sheets.

Example projects

Illustrations of the shape of the work, not past clients. Yours gets its own written scope.

Example project

Deposits that match

Example: a café wants each Square payout to reconcile against one Xero entry with fees split out.

Square API, Xero API

Example project

Locations kept apart

Example: a retailer with three shops wants sales posted to Xero tracking categories by location.

Square API, Xero API

Questions people ask first

Doesn't Square already sync with Xero?

Square's Xero integration works for simple cases. We build around it when you need daily summaries, locations, tips and fees handled your accountant's way.

Will it change our existing data?

Only in the ways agreed. Everything is tested on a copy or a sandbox first, and we keep a log of every change.

Does it work with QuickBooks too?

Yes. We also build Square to QuickBooks.

Want this as a ready-made pack?

We are turning the most requested integrations into ready-made n8n workflows you import and run in your own accounts. Tell us you want this one and we will email you when it is ready.

Get notified

Tell us what you need built.

Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.

hello@pushbuild.com

(617) 299-8887