Sound familiar?
What Businesses running payroll in Gusto with books in QuickBooks tell us before a project starts.
- Payroll arrives in QuickBooks as one line and job costs are wrong.
- Wages need to be split by location or department.
- Hours come from a time app and never reach job costing.
- Reimbursements and benefits land in the wrong accounts.
- The accountant fixes payroll entries by hand every month.
What we build
Each one is a working piece you can open and check when it's done.
Pay runs by class or location
Each pay run posts wages, taxes and benefits split by the class, location or department you use.
QuickBooks, Xero and HubSpot integrationsJob costing
Hours from your time-tracking app are used to spread labour across jobs or customers.
QuickBooks, Xero and HubSpot integrations ETL and data pipelinesAccount mapping
Benefits, reimbursements and employer taxes go to the accounts you choose, mapped once.
QuickBooks, Xero and HubSpot integrationsChecks against the bank
Each run is compared with the bank debit, and a mismatch is flagged.
n8n, Make and Zapier automationThe two tools: Gusto, QuickBooks.
Also connected on request: Gusto, QuickBooks Online, Google Sheets, Slack.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Labour cost by job
Example: a contractor wants each Gusto pay run spread across jobs by hours, so job reports show real labour cost.
Gusto API, QuickBooks Online APIExample project
Payroll by location
Example: a restaurant group wants payroll split by location class in QuickBooks.
Gusto API, QuickBooks classesQuestions people ask first
Doesn't Gusto already connect to QuickBooks?
Yes, and for many businesses it is enough. We build around it when you need splits by job, class or location that it cannot make.
Will it change our existing data?
Only in the ways agreed. Everything is tested on a copy or a sandbox first, and we keep a log of every change.
Can it use our time-tracking app?
Usually, if the app has an API or exports a file.
Want this as a ready-made pack?
We are turning the most requested integrations into ready-made n8n workflows you import and run in your own accounts. Tell us you want this one and we will email you when it is ready.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com