Sound familiar?
What ServiceTitan users who keep books in QuickBooks tell us before a project starts.
- The accounting export from ServiceTitan needs hand edits before it can be used.
- Business units and job types don't map cleanly to our QuickBooks classes.
- Purchase orders and vendor bills are keyed twice, once for the field and once for the books.
- Payments and deposits are posted late, so the bank never matches the books.
- Our accountant doesn't trust the numbers and rebuilds them from reports.
What we build
Each one is a working piece you can open and check when it's done.
Chart of accounts mapping
Business units, job types and invoice items are linked to income accounts and classes you pick, so each unit's results read straight out of QuickBooks.
QuickBooks, Xero and HubSpot integrationsInvoices and payments
Invoices and the payments applied to them post on a schedule you agree, with batches per day or per unit and a control total checked against ServiceTitan.
QuickBooks, Xero and HubSpot integrations API integrations and data syncPurchasing and job costing
Purchase orders, vendor bills and materials used on a job are carried across so job cost can be read in QuickBooks, with approvals where you want a person to look first.
API integrations and data sync Python scripts and utilitiesAdjustments and edge cases
Voided invoices, returns, memberships, financing and invoices changed after posting follow rules written into the scope so they do not leave a gap.
n8n, Make and Zapier automationExceptions inbox
Records that could not be posted are collected in a sheet or message with the job number and cause, and can be replayed after a repair.
n8n, Make and Zapier automation Dashboards and reportingBackfill, tie-out and handover
Past periods are loaded into a copy and compared to closed books before going live, then a monthly report ties the systems together. Notes cover how to change a mapping.
ETL and data pipelinesThe two tools: ServiceTitan, QuickBooks.
Also connected on request: ServiceTitan, QuickBooks Online, Google Sheets, GoHighLevel, Zapier, Slack.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Posting by business unit
Example: a home services company with HVAC and plumbing units wants each day's ServiceTitan invoices posted to QuickBooks classes, one per unit.
ServiceTitan API, QuickBooks Online API, scheduled jobExample project
Bills from purchase orders
Example: a mechanical contractor wants received purchase orders to become draft vendor bills in QuickBooks for the accountant to approve.
ServiceTitan, QuickBooks Online, approval stepExample project
A month-end check
Example: a controller wants a report each close that lists every ServiceTitan invoice not found in QuickBooks, and the reverse.
ServiceTitan API, QuickBooks API, Google SheetsQuestions people ask first
Isn't there already a native connector or app for this?
ServiceTitan offers accounting integrations, and QuickBooks connections are common among its users. We read how yours is set up, make it work properly where we can, and build around limits such as how it groups entries or handles job costs.
Do you need ServiceTitan API access?
Integration access is arranged through ServiceTitan and can depend on your account, so we confirm what is available before agreeing the scope.
Who owns what you build?
You do. It runs in your own accounts and you get notes your accountant can follow.
How do we start?
Tell us how your accountant gets ServiceTitan data today. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com