Pushbuild

Invoices in Xero straight from your Airtable records.

The work is tracked in Airtable, but invoices are typed into Xero and payment status never makes it back. A custom setup creates the Xero invoice or bill when a record reaches the status you choose, keeps contacts matched, uses your account codes and tracking categories, and writes paid, overdue and the invoice number back to Airtable. Every run is logged, and a record that cannot sync is sent to you with the reason. We write down the scope and agree it with you before we start.

Start your integration

Sound familiar?

What teams that run jobs or orders in Airtable and do the books in Xero tell us before a project starts.

  • Invoices are retyped from Airtable into Xero.
  • Nobody in Airtable knows what has been paid.
  • Contacts differ between the two.
  • Account codes are chosen by guesswork.
  • Jobs are finished but never invoiced.

What we build

Each one is a working piece you can open and check when it's done.

Example: what a custom Airtable + Xero integration can do

Records to invoices

A record at the right status creates the Xero invoice with its lines and account codes.

QuickBooks, Xero and HubSpot integrations

Contacts matched

Customers matched by name and email, created in Xero if new.

QuickBooks, Xero and HubSpot integrations

Payment status back

Invoice number, paid and overdue written to the Airtable record.

API integrations and data sync

Not-invoiced list

A view of finished jobs that have no invoice yet.

Notion and Airtable systems

Logging and alerts

Every run is logged, and anything that cannot sync is sent to you with the reason.

Python scripts and utilities

The two tools: Airtable, Xero.

Also connected on request: Airtable, Xero, Slack, Gmail.

Example projects

Illustrations of the shape of the work, not past clients. Yours gets its own written scope.

Example project

Event company

Example: an events team wants a Xero invoice made when a booking in Airtable is confirmed, with the deposit as its own line.

Airtable webhooks, Xero API

Example project

Purchase bills

Example: a studio wants supplier orders in Airtable created as bills in Xero.

Airtable API, Xero API

Questions people ask first

Does Airtable connect to Xero on its own?

No, so this is built with each tool's API, or a connector where it fits.

What about tax rates and tracking categories?

They are set from your Airtable fields or rules we agree, so the books stay right.

Can it handle part payments?

Yes. Amount paid and amount due are written back to the record.

Want this as a ready-made pack?

We are turning the most requested integrations into ready-made n8n workflows you import and run in your own accounts. Tell us you want this one and we will email you when it is ready.

Get notified

Tell us what you need built.

Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.

hello@pushbuild.com

(617) 299-8887