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Free n8n workflow templates

Ready-to-import n8n workflows for jobs small businesses repeat every week, each with setup steps and sample data. Free.

The templates

  • AI lead qualifier: research, score and routeAn AI agent researches each new lead's company, scores fit and intent, and routes it: a HubSpot deal, three free times from your calendar and a Slack alert for hot leads, a tailored reply for the rest.OpenAI, HubSpot, Google Calendar, Slack, email
  • Lead follow-up: score, reply, CRM, alertEvery new lead from your website form gets a quick reply, goes into HubSpot, and is scored by OpenAI.Website form (webhook), OpenAI, HubSpot, email, Slack
  • Job completed to QuickBooks invoiceWhen a job or order is marked complete in your other system, this workflow creates the QuickBooks Online invoice, once, and tells you in Slack.Any system (webhook), QuickBooks Online, Slack
  • Email attachment to Google SheetReads PDF invoices and documents that arrive by email, pulls out the fields you choose with OpenAI, checks the totals, and adds a row to a Google Sheet.Email inbox (IMAP), OpenAI, Google Sheets
  • Buildertrend to QuickBooks drift checkCompares your Buildertrend bills export with QuickBooks Online every morning and emails bills missing on either side, amounts that differ, bills on the wrong job and job totals out of step.Buildertrend export, QuickBooks Online, email
  • Shopify paid order to fulfilment noticeWhen a Shopify order is paid, this workflow checks Shopify's signature, builds a pick list with SKUs, quantities and ship-to address, emails it to your warehouse or 3PL, and posts a note to Slack.Shopify, email, Slack
  • Weekly numbers dashboardEvery Monday, last week's numbers from HubSpot, QuickBooks Online and Stripe in one Google Sheets row, with an emailed summary of the change on the week before.HubSpot, QuickBooks Online, Stripe, Google Sheets, email
  • Silent failure monitorWatches your n8n workflows and alerts you when a run succeeds but does nothing, a schedule is missed, an expected record is missing, or a workflow is switched off.n8n API, Slack, email, Google Sheets
  • Zapier to n8n migration starterA workflow laid out like a typical Zap (Catch Hook, Formatter, Filter, Action), an error alert workflow so failures reach you, and an inventory sheet for listing every Zap before you move any.Webhook, any API, Slack
  • Google Sheet to PostgresMoves a Google Sheet that has become your database into Postgres every hour: rows are checked, upserted, and rejects are reported.Google Sheets, Postgres

Also in n8n's official template library: Qualify and route inbound leads with GPT-4.1, HubSpot, Google Calendar and Slack and Score and triage inbound leads. All our templates on n8n.io.

What is n8n?

n8n is a workflow automation tool. You connect the apps you already use (a CRM, accounting, email, spreadsheets, your website forms) by placing nodes on a canvas and joining them up. Each workflow starts with a trigger, such as a form being sent, a schedule or a webhook from another app, and then runs its steps on its own: look something up, change the data, decide which way to go, send it on.

It has built-in nodes for hundreds of apps, an HTTP Request node for any app with an API, and a Code node for JavaScript (or Python) when a step needs more than the built-in options. n8n's source is published under its Sustainable Use License, so you can run it yourself on your own server, or use n8n Cloud and let n8n host it.

What n8n is used for

  • Leads: new form entries replied to, added to the CRM and announced to the team.
  • Accounting: invoices created when jobs finish, bills read from email, totals checked.
  • Orders: paid orders turned into pick lists and sent to a warehouse.
  • Reports: weekly numbers pulled from several tools into one sheet and emailed.
  • AI steps: an AI model reading, sorting or drafting as one step in a longer workflow.
  • Moving off Zapier: the same automations at a lower running cost when volume grows. Zapier vs Make vs n8n.

n8n tutorial: using a template

  1. Open a template above and download its workflow.json.
  2. In n8n, start a new workflow, open the … menu at the top right and choose Import from file. Pasting the file's contents onto an empty canvas works too.
  3. Open each node with a warning and create or pick the credential it needs (your HubSpot, QuickBooks, Google account and so on). Templates never include anyone's keys.
  4. Fill in the Config node: email addresses, IDs and settings are kept there so you don't have to edit code.
  5. Click Execute workflow (called Test workflow in older versions). Most templates have a "Test with sample data" start, so you can see each step's output before connecting real data.
  6. Turn it on: Publish in n8n 2, or the Active switch in n8n 1.

Every template here was imported and run on n8n 2.45. Each run gets as far as the first step that needs your own account, which is where your credentials go.

Ready-to-import packs

For bigger jobs we also sell complete n8n packs: several workflows that work together, a setup guide and sheet templates. They are separate from the free templates above.

Prefer Google Sheets? See our free Google Apps Scripts.

Rather have it built in your own n8n? Send us a short brief.

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