Sound familiar?
What wedding venues tell us before a project starts.
- Couples enquire from several wedding sites and we answer them in the order we notice.
- Our availability calendar and the contract folder don't always agree.
- We chase payment installments with individual emails.
- Vendor details for each wedding are collected over weeks and end up in a long email thread.
- After a tour we mean to follow up and sometimes don't.
What we build
Each one is a working piece you can open and check when it's done.
Inquiry reply and tour booking
Every inquiry from the website and listing sites lands in one place, gets a prompt reply with your tour link, and is reminded before the tour.
Booking and scheduling systems GoHighLevel setupPost-tour follow-up
A follow-up after each tour that stops when the couple books or says no, with the date and answer recorded.
CRM setup and lead pipelinesAvailability and holds
Dates, tentative holds and confirmed weddings kept in one calendar, with holds that expire on the day you choose and a note to the coordinator.
Google Sheets and Apps Script automation API integrations and data syncContracts and payment schedule
A contract and payment schedule created from the booking, with reminders for each installment and the balance shown on the wedding record.
Stripe integration and billing QuickBooks, Xero and HubSpot integrationsVendor and timeline collection
One form per wedding for caterer, florist, photographer and band details, filled in by the couple and shared with the team in one view.
Airtable consulting and development n8n, Make and Zapier automationBookings and revenue by season
Inquiries, tours, bookings and money received by month and by source, on a page you can check before a planning meeting.
Dashboards and reportingWedding venues software we work with: Tripleseat, HoneyBook, Perfect Venue, Planning Pod, The Knot, WeddingWire.
And the general tools around it: GoHighLevel, HubSpot, Google Calendar, Stripe, QuickBooks, Airtable, Zapier, Make.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Inquiry to tour in one step
Example: a barn venue receives inquiries from its website and two listing sites. Each couple gets a reply with a tour link within minutes, and the tour lands on the coordinator's calendar.
Forms, CRM, calendar bookingExample project
Installment reminders
Example: a venue with a deposit, two installments and a final balance wants each payment invoiced on its date, with a polite reminder if it is late and the status visible on the wedding.
Stripe, QuickBooks, AirtableExample project
Vendor details form
Example: six weeks before the date each couple receives a form for their vendors, and the answers fill one page the day-of team prints.
Form, Airtable, PDFQuestions people ask first
We use venue software. Do we have to leave it?
No. We connect it to the calendar, payment tool and forms around it. If it can't do what you need, we say so in the scope and lay out the options before anything changes.
Can couples use it without logging in?
Yes. Couples get links to forms and payment pages, and the team sees the results in one place.
Who owns what you build?
You do. It is built in your own accounts, and you get notes on how it works so your team can change it without us.
How do we start?
Tell us which tools you use and where inquiries slow down. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com