Sound familiar?
What dental practices on Dentrix tell us before a project starts.
- The front desk calls down a recall list by hand every week.
- Cancellations leave holes in the schedule that we fill too late, if at all.
- New patient inquiries from the website sit in an inbox until someone has a minute.
- We never ask happy patients for a review because there is no time.
- The owner wants production and new-patient numbers and we build them from reports each month.
What we build
Each one is a working piece you can open and check when it's done.
Recall and reactivation lists
A clean weekly list of patients due for recall or gone quiet, ready for the front desk or for your patient messaging system, with nobody building it by hand.
Python scripts and utilities n8n, Make and Zapier automationCancellation fill list
When a slot opens, the patients who asked for an earlier time are listed in order, so the front desk works down one list instead of guessing.
n8n, Make and Zapier automationNew patient inquiries
Website forms and calls logged in one place, answered quickly with a booking link, and passed to the front desk with the details in order.
CRM setup and lead pipelines Booking and scheduling systemsReview requests
A short thank-you with a review link sent through your messaging system after a visit, so asking is automatic.
n8n, Make and Zapier automationPractice numbers on one page
Production, new patients, cancellations and recall rate by provider, built from Dentrix reports on a page the owner can read in a minute.
Dashboards and reportingInsurance and paperwork routines
The repeated steps of verifying, chasing and filing paperwork turned into checklists and reminders for the people who do them.
n8n, Make and Zapier automationWhat we connect it to: Google Sheets, Gmail, Twilio, Zapier, Make, n8n.
Industries that use it: Dental.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Weekly recall list
Example: a two-dentist office prints a recall list every Monday. A scheduled job builds it from a Dentrix report, removes patients already booked, and hands it to the front desk as a ready list.
Dentrix report export, Python, scheduled jobExample project
Short-notice openings
Example: a family practice keeps a short list of patients who want an earlier appointment. When a cancellation is entered, the list is shown to the front desk in order.
Dentrix schedule export, Google Sheets, Apps ScriptExample project
Owner's weekly page
Example: a three-location group wants new patients, cancellations and production by location every Monday, without anyone opening three sets of reports.
Dentrix reports, ETL job, dashboardQuestions people ask first
Do we have to change practice software?
No. Dentrix stays where your records are. We build around it.
How do you connect to Dentrix?
Through the integrations it supports and its reports and exports, whichever suits your setup and version. We confirm which in the scope before we start.
What about patient information?
Patient health information stays in systems set up for it, such as your practice software and the messaging tools your office already uses for patients. We do not put it in general-purpose tools, and we plan what moves where with you first.
How do we start?
Tell us the front desk task that takes the most time each week. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com