Sound familiar?
What therapists and clinics on SimplePractice tell us before a project starts.
- Inquiries arrive by email, a directory listing and a web form, and I answer each by hand.
- I keep a waitlist in a notebook.
- No-shows and late cancellations are handled one at a time.
- I add up sessions and income in a spreadsheet at the end of the month.
- Several clinicians share the practice and nobody sees the same numbers.
What we build
Each one is a working piece you can open and check when it's done.
Inquiry handling
Inquiries from every source go to one inbox, get a warm reply with next steps, and are sorted by who is a fit and who should be referred out, without client details leaving your own accounts.
CRM setup and lead pipelines n8n, Make and Zapier automationWaitlist that works
A simple waitlist that tells you who is next when a slot opens, in the order they joined and by what they need.
n8n, Make and Zapier automation Google Sheets and Apps Script automationNo-show and cancellation follow-up
A kind, brief note after a missed session pointing to your policy and to rebooking, so you do not write it again each time.
n8n, Make and Zapier automationBooking page around your calendar
A booking page and reminders that fit how you actually work, with buffers and limits, linked to your SimplePractice setup.
Booking and scheduling systemsPractice numbers
Sessions, income and cancellations by clinician and month, from your own exports, on a page you can read in a minute and without client names.
Dashboards and reportingAdmin checklists
Onboarding for a new client, a new clinician and month-end close turned into checklists that tick themselves off.
n8n, Make and Zapier automationWhat we connect it to: Google Calendar, Google Sheets, Gmail, Zapier, Make.
Industries that use it: Medical practices.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Inquiry to first reply
Example: a solo therapist gets inquiries from a directory and her website. Each one gets a same-day reply with her availability and a booking link, and is logged without sensitive details.
Web form, Gmail, booking pageExample project
Waitlist
Example: a group practice keeps a waitlist by clinician and time of day. When a clinician has an opening, the front desk sees who is next in line.
Google Sheets, Apps ScriptExample project
Monthly income view
Example: a three-clinician practice exports its sessions each month. The totals by clinician appear on one page, with client names left out.
CSV export, Python, dashboardQuestions people ask first
Do we have to leave SimplePractice?
No. It stays your system for clients, notes and billing. We build around it.
How does this connect?
Through the integrations SimplePractice supports and its exports. We confirm what is possible for your account in the scope before we start.
What about client privacy?
Client and session details stay in systems set up for them. We do not put them in general-purpose tools such as spreadsheets or chat, and we plan what moves where with you first.
How do we start?
Tell us the admin task you most want off your plate. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com