Sound familiar?
What businesses building phone assistants on Vapi tell us before a project starts.
- Calls go to voicemail when the team is on a job, and many of those callers never ring back.
- Our front desk spends the day answering the same five questions.
- We tried a phone assistant and it talked over people or booked the wrong slot.
- Call details live on sticky notes until someone types them into the CRM.
- We cannot afford to staff the phone after hours.
What we build
Each one is a working piece you can open and check when it's done.
An assistant for the call you actually get
A script and voice written around your real calls: greeting, the questions you ask, what it may promise and what it must pass to a person.
Voice assistants for phone calls AI chatbots trained on your business n8n, Make and Zapier automationBooking into your calendar
Open slots read from your calendar, the caller offered times that work, and a confirmation sent by text and email.
Voice assistants for phone calls Booking and scheduling systems API integrations and data syncQualifying and routing
Callers sorted by what they need, with urgent ones transferred to a live number and the rest queued with a note for a call back.
n8n, Make and Zapier automationCall details in the CRM
Name, number, reason for the call, outcome and a short summary created on the contact, with the recording linked.
CRM setup and lead pipelines API integrations and data syncTools the assistant can call
Lookups for order status, opening hours, service area or price lists, served from your own data through a small endpoint you control.
API integrations and data syncTest calls and tuning
A set of practice calls run before launch and after each change, with transcripts reviewed and the script adjusted where it stumbled.
Voice assistants for phone calls AI chatbots trained on your businessWhat we connect it to: Twilio, GoHighLevel, HubSpot, Google Calendar, Calendly, Make, n8n, Zapier.
Industries that use it: Plumbing, HVAC, Dental, Law firms, Restaurants.
Full detail: Voice assistants for phone calls.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
After-hours calls for a plumbing company
Example: a plumber misses calls while under a sink. The assistant answers, asks for the address and the problem, books the next open slot and texts the owner a summary.
Vapi, Google Calendar, Twilio, CRMExample project
Appointment line for a small dental office
Example: a dental office wants new-patient calls answered during lunch and after five. The assistant collects the details, books a visit and flags anything that sounds urgent for staff.
Vapi, scheduling tool API, SMSExample project
Reservations by phone
Example: a restaurant gets booking calls during service. The assistant checks table availability in a sheet, confirms the party size and time, and adds the reservation to the host's list.
Vapi, Google Sheets, MakeQuestions people ask first
Will callers know it is not a person?
We write it to be clear and polite, and where you or the law require it, to say what it is. We never script it to deny being an assistant when asked.
What happens when it cannot help?
It hands the call to a number you choose, or takes a message and creates a task. We design that path first, not last.
Can we keep our current phone number?
Usually, by forwarding calls or porting the number to a provider Vapi works with. We look at your phone setup first and tell you the options.
How do we start?
Tell us the calls you miss and what you want done with them. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com