Sound familiar?
What home builders tell us before a project starts.
- Buyers change a countertop by text message and the trade finds out when they arrive on site.
- Lot, plan and option pricing sits in a spreadsheet that three people edit differently.
- Trades ask what day they start and the schedule has moved twice since they last heard.
- Warranty requests arrive by phone and email, and some sit for weeks.
- Leads from the website and model home visits are not followed up the same week.
What we build
Each one is a working piece you can open and check when it's done.
Selections and options log
Each buyer's choices recorded by room and lot with a date and approval, so what was ordered matches what was agreed.
Notion and Airtable systemsTrade schedule notices
When a start date moves, the affected trades get a text or email with the new date, and the superintendent sees who has confirmed.
n8n, Make and Zapier automation API integrations and data syncDraw schedule tracking
Each loan draw tracked against milestones and inspections, with a reminder to request it and a record of what was paid.
Google Sheets and Apps Script automationWarranty requests
A request form for homeowners that logs the issue and photos, assigns it to a trade, and follows up until it is closed.
Booking and scheduling systems CRM setup and lead pipelinesBuyer lead follow-up
Website and model-home leads texted and emailed quickly, assigned to a sales rep, and chased until they visit, buy, or say no.
GoHighLevel setupCommunity and lot status page
Lots by status, sold, under construction and closed, with start and completion dates, on one page the whole office can open.
Dashboards and reportingHome builders software we work with: Buildertrend, CoConstruct, BuildTools, Procore, Houzz Pro, Sage 300 CRE, BuilderPrime.
And the general tools around it: QuickBooks, HubSpot, GoHighLevel, Google Sheets, Airtable, Twilio, Zapier, DocuSign.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Trade start-date texts
Example: a regional builder moves a framing start by two days and each affected trade receives a text with the new date and can reply to confirm.
Twilio, Google Sheets, Apps ScriptExample project
Warranty request intake
Example: a custom builder gives homeowners a link to report an issue with photos, and each request is assigned to a trade and chased weekly until the homeowner confirms it is done.
Airtable, forms, emailExample project
Sales follow-up from the model home
Example: a production builder with two communities captures each visitor in a form, sends a thank-you the same day, and reminds the sales rep after a week of silence.
GoHighLevel, SMS, emailQuestions people ask first
Do we have to change the software we use?
No. If your project software handles the schedule well, we build around it. We connect it to the sales, warranty and accounting pieces that sit outside it.
Who owns what you build?
You do. It is built in your own accounts, and you get notes on how it works so your team can change it without us.
Can it work from the field?
Yes. Superintendents and trades can confirm dates, upload photos and answer requests from a phone.
How do we start?
Tell us which tools you use and the one task that wastes the most time each week. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com