Sound familiar?
What security companies tell us before a project starts.
- Open shifts are filled by phone calls and texts at the last minute.
- Guards write incident reports on paper or in free-form emails, and clients ask for them again.
- Hours on the timesheet and hours on the client invoice don't match.
- Site instructions live in a binder and the new guard hasn't read them.
- Sales leads for new sites sit in an inbox until someone has time.
What we build
Each one is a working piece you can open and check when it's done.
Shift scheduling and open shifts
A schedule by site and guard, open shifts offered by text to qualified people, and a confirmation recorded when someone takes one.
n8n, Make and Zapier automation Google Sheets and Apps Script automationIncident reports
A short phone form for incidents and patrols, saved with time and site, and sent to the client contact in a clean format.
Web apps and MVPs API integrations and data syncHours into invoices
Timesheets matched to the contract rates by site and the invoice drafted for you to check, with entries made in the accounting tool.
QuickBooks, Xero and HubSpot integrations Python scripts and utilitiesSite instructions
Post orders for each site in one place, with a record that each guard has opened the current version.
Notion and Airtable systemsQuote requests for new sites
A request form with site type, hours and coverage, a quick reply, and the lead tracked until a quote is signed.
CRM setup and lead pipelines GoHighLevel setupCoverage and overtime view
Hours by site and guard, overtime risk and unfilled shifts on one page for the dispatcher.
Dashboards and reportingSecurity software we work with: Square, Procore.
And the general tools around it: QuickBooks, Gusto, Google Sheets, Airtable, Twilio, Slack, Zapier, Make.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Open shift offered by text
Example: a company with sixty guards wants an uncovered night shift texted to available, licensed guards, with the first yes recorded and the schedule updated.
Schedule sheet, Twilio, Google SheetsExample project
Incident report to the client
Example: a guard fills a short form after an incident and the property manager gets a formatted report with time, site and notes within minutes.
Phone form, PDF, emailExample project
Timesheets to invoices
Example: a firm bills each site at its own rate and wants a draft invoice from the week's hours, listing any hours outside the contract.
Timesheet export, QuickBooksQuestions people ask first
Can this handle guard licences and certifications?
Yes, as dates in your own records with reminders before they expire. We keep it to the facts you give us and don't make compliance claims.
Who owns what you build?
You do. It is built in your own accounts, and you get notes on how it works so your team can change it without us.
Do guards need to install an app?
Not usually. A phone browser link or text message covers most of what they need.
How do we start?
Tell us which tools you use and the one thing that wastes the most time each week. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.com