Entrata automation at a glance
| Does Entrata have an API? | Yes, for approved partners. Entrata gives API access under a signed developer agreement, so whether we can use it depends on your contract. Without it we build on Entrata's exports and scheduled reports. |
|---|---|
| Connects with | Excel, Google Sheets, Power BI, Outlook, Microsoft Teams, Slack, Airtable |
| Used by | Property management, Real estate, Senior living |
| What we build | Regional weekly report; Lead and tour reconciliation; Approval reminders; Delinquency alerts; Turn and make-ready tracker |
Sound familiar?
What multifamily operators on Entrata tell us before a project starts.
- Regional managers build their own weekly report from exports.
- Lead and tour numbers never quite match between systems.
- Invoice approvals stall in someone's inbox.
- Each property sends the same update in a different format.
- Delinquency follow-up depends on who remembers to check.
What we build
Each one is a working piece you can open and check when it's done.
Regional weekly report
Exports from each property combined into one report with the same columns, sent to regional and asset managers.
Dashboards and reporting ETL and data pipelinesLead and tour reconciliation
Leads from listing sites, your website and Entrata lined up in one sheet so marketing spend can be compared fairly.
ETL and data pipelines Google Sheets and Apps Script automationApproval reminders
Invoices and purchase requests waiting on someone flagged by name each morning until they are dealt with.
n8n, Make and Zapier automationDelinquency alerts
Balances past a threshold listed by property and sent to the site team with the resident contact details.
n8n, Make and Zapier automationTurn and make-ready tracker
Move-outs, vendor visits and ready dates on one shared board so leasing knows when a unit can be shown.
Notion and Airtable systems n8n, Make and Zapier automationAsset manager dashboard
Occupancy, leased percentage and collections for the whole portfolio, refreshed from scheduled exports.
Dashboards and reportingWhat we connect it to: Excel, Google Sheets, Power BI, Outlook, Microsoft Teams, Slack, Airtable.
Industries that use it: Property management, Real estate, Senior living.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
One report for twelve properties
Example: a regional manager receives one Monday workbook built from each property's exports instead of twelve separate files.
Scheduled exports, Python, ExcelExample project
Leads lined up by source
Example: a marketing lead compares listing-site leads with tours and signed leases in one sheet each week.
Exports, Google Sheets, Apps ScriptExample project
Make-ready board
Example: a maintenance supervisor tracks every turn from move-out to ready date on a board the leasing team can see.
Airtable, emailNot sure where to start? Start with an Automation Audit.
Questions people ask first
Does Entrata have an API?
Yes, for approved partners. Entrata gives API access under a signed developer agreement, so whether we can use it depends on your contract. Without it we build on Entrata's exports and scheduled reports.
Do you need admin access to our Entrata account?
Usually not. A user who can run the reports you rely on is enough to start.
Can this cover properties that are not on Entrata?
Yes. If some sites run other software, their exports can feed the same report so the portfolio reads as one.
How do we start?
Send us the report your team rebuilds most often. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.comPushbuild · Automate your business with Pushbuild: pushbuild.com/