Rent Manager automation at a glance
| Does Rent Manager have an API? | Yes. Rent Manager has a Web API that works over HTTPS with a token, and it has to be turned on for your account. We confirm access with you before scoping, and use scheduled reports where the API is not available. |
|---|---|
| Connects with | Excel, Google Sheets, QuickBooks, Outlook, Power BI, Twilio, Zapier |
| Used by | Property management, Real estate, Self-storage, Short-term rentals |
| What we build | API link to your other systems; Owner statement packs; Bill intake from email; Work order hand-offs; Leasing and renewal lists |
Sound familiar?
What property managers on Rent Manager tell us before a project starts.
- Our rent roll gets rebuilt in Excel every month.
- Vendor bills arrive as PDFs and someone types each one in.
- Owners want their own format and we redo the statement for each.
- Work orders from the tenant portal get copied into another tracker.
- Nobody trusts the occupancy number until it has been checked twice.
What we build
Each one is a working piece you can open and check when it's done.
API link to your other systems
Units, leases, residents and charges read from Rent Manager's Web API into the tool that needs them, on a schedule you choose.
API integrations and data syncOwner statement packs
The reports owners already get, assembled the same way every month from Rent Manager data, ready for a quick review.
Dashboards and reporting Python scripts and utilitiesBill intake from email
Vendor bills read from the inbox, with the vendor, property and amount captured and held for approval before entry.
PDF and document data extraction n8n, Make and Zapier automationWork order hand-offs
New work orders sent to the right vendor or technician by text or email, with the unit and access notes attached.
n8n, Make and Zapier automationLeasing and renewal lists
A weekly list of leases ending soon and units sitting vacant, grouped by property and sent to each manager.
n8n, Make and Zapier automation Excel and VBA toolsPortfolio numbers on one page
Occupancy, collections and open work orders by property, refreshed from Rent Manager without anyone pasting data.
Dashboards and reporting ETL and data pipelinesWhat we connect it to: Excel, Google Sheets, QuickBooks, Outlook, Power BI, Twilio, Zapier.
Industries that use it: Property management, Real estate, Self-storage, Short-term rentals.
Example projects
Illustrations of the shape of the work, not past clients. Yours gets its own written scope.
Example project
Rent roll to dashboard
Example: a manager of several apartment communities has the Web API feed a dashboard each night, so the Monday meeting starts from current numbers.
Rent Manager Web API, Python, Power BIExample project
Bills held for approval
Example: a bookkeeper forwards vendor bills to one address. Each is read, matched to a property and listed for approval before it is entered.
Outlook, PDF extraction, Google SheetsExample project
Vacancy list for leasing
Example: a leasing lead gets a Friday email listing every vacant or soon-vacant unit with days on market.
Scheduled report, Excel, emailNot sure where to start? Start with an Automation Audit.
Questions people ask first
Does Rent Manager have an API?
Yes. Rent Manager has a Web API that works over HTTPS with a token, and it has to be turned on for your account. We confirm access with you before scoping, and use scheduled reports where the API is not available.
Will this change how we use Rent Manager?
No. Your team keeps working in Rent Manager as it does now. We read from it and send results elsewhere unless you ask us to write back.
Can you start from our existing spreadsheets?
Yes. If a workbook already does the job, we keep its layout and take the copying out of it.
How do we start?
Tell us which monthly task takes the most hours. We reply with questions or a written scope.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
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