Example package
Connect two tools
One reliable workflow between two of your apps, with de-duplication and alerts.
You get
- Field mapping agreed in writing
- Workflow built in your account
- Tested with real sample records
- Failure alert to email or Slack
How it works
- 1You describe it
- 2A written scope
- 3Milestones you review
- 4Handover and a 30-day fix window
How we work, step by step · The 30-day fix window in our agreement (section 9)
Sound familiar?
What we hear from businesses before a project like this starts.
- Someone retypes every order into the accounting system.
- Our Zapier bill keeps climbing and half the zaps are duplicates nobody understands.
- An automation stopped working weeks ago and we only found out from a customer.
- We want to move off Zapier to n8n or Make but can't risk breaking anything.
- The tool we need has no built-in integration, so it's all manual.
- We don't trust an automation to send things to customers without somebody checking first.
- The person who built our automations has left and there are no notes on how they work.
What it looks like
Web form
Automation
- Check the answers
- Add a row to your sheet
- Post it to your team
- Send a confirmation
Google SheetsSlack
Forms handled
47
- Row added
- Team told
- Confirmation sent
What buyers usually need
The requests that come up most often for this kind of work, and what each one takes to work properly.
01
Forms and sign-ups into the CRM
Every submission creates or updates the right contact, tags the source and starts the right follow-up.
02
Orders and payments into accounting
Stripe, Shopify or PayPal transactions written to QuickBooks or Xero with the right accounts, without duplicates.
03
A move from Zapier to n8n or Make
Existing zaps documented, rebuilt one by one, run side by side and switched over only when the outputs match.
04
An integration that doesn't exist yet
A direct API connection or webhook for the app that has no ready-made module.
05
Clean-up of a tangled setup
An inventory of every running automation, with duplicates removed and the rest named, foldered and documented.
06
Alerts when something breaks
Error handling and a daily check, so a failed run is noticed the same day.
07
A person approves before anything goes out
Drafts, invoices or messages wait for a yes in Slack or email and are sent only after it, with a record of who approved what.
08
Calls, emails and forms read and filed
Call transcripts, incoming emails or form answers sorted, labelled and entered in your CRM or Airtable, with a suggested next step for a person to approve.
Tools that come up most: n8n (cloud or self-hosted), Make, Zapier, webhooks, HubSpot, GoHighLevel, Airtable, Notion, Google Sheets, Slack, Stripe, Shopify, QuickBooks and Xero, Jotform, Constant Contact, Supabase, Retool, CallRail, LiveAgent.
What you get
Concrete pieces, each one something you can open and check when it's done.
The workflows
Each automation built in your chosen tool, named clearly and grouped so your team can find it.
n8n, Make, ZapierAPI and webhook connections
Direct connections for the apps with no ready-made module, with authentication stored safely.
REST APIs, webhooks, OAuthError handling
Retries, a failure branch and an alert to email or Slack when a run cannot complete.
Error workflows, alertsDe-duplication and matching
Rules so the same customer or order is never created twice.
Lookups, unique keysA run log
A simple record of what ran and what it did, so questions can be answered without guessing.
Google Sheets or database logDocumentation
A one-page map of every automation, what triggers it and what it changes.
Written map, walkthroughApproval steps
A hold on anything customer-facing until a named person approves it in Slack or email.
Slack or email approvals, wait stepsTested in a copy first
Each workflow is built and tested against test data or a sandbox before it touches live records, and the test log is handed over.
Test accounts, sandbox APIs, test logExample build
What this kind of build looks like when it's done.
Example build
Make scenario: Shopify paid orders to QuickBooks and fulfilment
Each paid Shopify order becomes a QuickBooks sales receipt, warehouse orders get a pick-list row and wholesale orders are posted to Slack. An error handler retries rate limits, and the order number is used as the receipt number so a retry cannot create a duplicate.
Make, Shopify, QuickBooks Online, Google Sheets, Slack
Typical projects
Example packages to show the shape of the work. These are examples, not past clients; yours gets its own written scope.
Example package
Order-to-accounting sync
Sales from Stripe, Shopify or PayPal recorded in QuickBooks or Xero automatically.
You get
- Account and tax mapping agreed with you
- Back-fill of recent orders if wanted
- Duplicate protection
- Daily summary of what synced
Example package
Zapier to n8n or Make migration
Your existing zaps rebuilt in n8n or Make and switched over safely.
You get
- Inventory of every current zap
- Rebuilt workflows run side by side
- Switch-over only after outputs match
- Notes on running cost before and after
Example package
Automation clean-up
An audit of everything currently running, with the mess tidied and documented.
You get
- List of every automation and what it does
- Duplicates and dead workflows removed
- Error alerts added
- One-page map for your team
Weighing a move off Zapier? See the yearly cost against n8n or Make, and how risky the move is, with our free Zapier cost check.
How we work
You know what you're getting before work begins, and you see it working at every milestone.
You describe it
Tell us what you need in your own words, and which tools you already use. A few lines is plenty to start.
A written scope
We reply with a short written scope: what gets built, what is out of scope, which accounts we need, and how we'll both know it works. You know what you're getting before work begins.
Milestones you review
The work is split into milestones. At each one you see it working in your own account and sign it off before we go on.
Handover and a 30-day fix window
You get the working system, its documentation and a walkthrough. If anything we built breaks in the next 30 days, we fix it at no charge.
What shapes the scope
- How many apps and workflows
- Whether a tool needs a custom API connection
- How much historical data to back-fill
- Self-hosted n8n or a cloud plan
Always included
- A written scope before work starts
- Milestones you review and sign off
- Documentation and a walkthrough at handover
- A 30-day window for fixes, at no charge
Pushbuild has built software for businesses since 2010, for more than 40 clients. Every project is led by a former public-company CTO, based in Massachusetts. See example builds.
How we approach it
The habits that keep this kind of project from going wrong.
1
Map before building
We write down every trigger and every field before building, so nothing is guessed.
2
Test with real records
Each workflow is run with real sample data, including the awkward cases like missing fields and duplicates.
3
Failures are loud
Every workflow has an error path and an alert, because a silent automation is worse than none.
4
Built in your account
Everything lives in your own n8n, Make or Zapier account, so it keeps running if we're not involved.
Where this comes up
7shiftsAccuLynxActiveCampaignAcuity SchedulingAgencyZoomAircallAirtableAmazon Seller CentralAMS360AppFolioApplied EpicArborgold
Industries: Accounting, Agriculture, Appliance repair, Architects, Auto body, Auto dealers, Auto repair, Bakeries, Barbershops, Bars, Bookkeepers, Boutiques, Breweries and wineries, Call centers, Car wash and detailing, Catering, Childcare, Chiropractic, Churches, Cleaning, Coaches and consultants, Coffee shops, Concrete, Construction, Couriers, Coworking, Credit unions, Dental, Dog daycare, Ecommerce, Electricians, Engineering firms, Event planners, Fencing, Financial advisors, Fitness, Flooring, Florists, Food trucks, Freight brokers, Funeral homes, Furniture stores, Garage doors, General contractors, Grocery stores, Handyman, Home builders, Home health, Home inspectors, Hotels, HVAC, Insurance, Interior design, IT / MSP, Jewelry stores, Junk removal, Landscaping, Law firms, Locksmiths, Logistics, Manufacturing, Marketing agencies, Martial arts, Massage therapy, Med spas, Medical practices, Mental health, Mortgage, Moving, Nail salons, Nonprofits, Online courses, Optometry, Painting, Pest control, Pet grooming, Pharmacy, Photography, Physical therapy, Plumbing, Pool service, Print and signage, Property management, Real estate, Recruiting, Remodeling, Restaurants, Restoration, Retail, SaaS startups, Salons, Schools and tutoring, Security, Self-storage, Senior living, Septic, Short-term rentals, Solar, Subscription boxes, Tattoo studios, Tax preparers, Title companies, Towing, Travel agencies, Tree service, Trucking, Veterinary, Wedding venues, Wholesale, Windows and doors, Yoga studios.
More tools: Asana, BigCommerce, Bill.com, Booksy, Boulevard, Buildertrend, Buildium, Bullhorn, Calendly, Canopy, CCC ONE, Claude, ClickUp, Cliniko, Clio, Clover, CompanyCam, Constant Contact, Dentrix, DocuSign, DoorLoop, Drake Tax, Dropbox, Dynamics 365, eBay, ElevenLabs, Entrata, Etsy, EZLynx, ezyVet, FieldEdge, FieldPulse, FieldRoutes, Filevine, Firebase, Follow Up Boss, FreshBooks, Gingr, Glofox, GlossGenius, Gmail, GoDaddy, Google Ads, Google Drive, Google Sheets, Google Workspace, Gorgias, GorillaDesk, Guesty, Gusto, HawkSoft, Homebase, Hostaway, Housecall Pro, HubSpot, Innago, Instantly, Intercom, Jane, Jira, Jobber, JobNimbus, Jotform, Kajabi, Karbon, Kickserv, Klaviyo, Lawmatics, Lightspeed, LinkedIn, Mailchimp, Make, Mangomint, MarginEdge, MassageBook, Meevo, Meta Ads, Microsoft Teams, Mindbody, Mitchell 1, monday.com, MyCase, n8n, NetSuite, Notion, Open Dental, OpenAI and ChatGPT, OpenTable, Outlook, PandaDoc, PayPal, PestPac, Pipedrive, Power Automate, Power BI, Practice Better, PracticePanther, Procore, Propertyware, PushPress, Qualia, Rent Manager, Rentec Direct, Restaurant365, Resy, Retell, RingCentral, Roofr, Salesforce, Samsara, Service Fusion, ServiceM8, ServiceTitan, ServiceTrade, SevenRooms, SharePoint, ShipStation, Shopmonkey, SimplePractice, Skool, Slack, Smartsheet, Smokeball, Square Appointments, Square, Squarespace, Squire, storEDGE, Stripe, Tableau, TaxDome, Tekmetric, Telegram, TenantCloud, Time To Pet, Toast, Trello, Twilio, Typeform, Vagaro, Vapi, Weave, Webflow, Weebly, WhatsApp, Wix, Wodify, Workiz, Xero, Yardi, Zapier, Zen Planner, Zendesk, Zenoti, Zoho.
Questions people ask first
n8n, Make or Zapier: which should I use?
Zapier is simplest for a few light workflows; Make handles more complex logic for less; n8n is cheapest at volume and can run on your own server. We recommend one in the scope based on your volume and team.
Can you self-host n8n for us?
Yes, on a small server in your own cloud account, with backups and updates explained in the handover notes.
Do you need my passwords?
No. We ask to be added as a user, or we use API keys you create and can revoke at any time.
What if an app changes its API?
The alert tells you a run failed. Within the 30 days after handover we repair it at no charge; after that it is a short, separately scoped job.
How long does it take?
Most projects take one to two weeks from the signed scope; migrations depend on how many workflows there are.
What happens after handover?
For 30 days we repair anything we built that does not work as the scope describes, at no charge. After that, further work is scoped the same way and agreed with you before we start.
Can I describe the job by recording my screen?
Yes. A short screen recording of you doing the job by hand, with a few spoken notes, is often the quickest brief. We turn it into a written scope for you to check before we build.
How will I know it is still working next month?
Every workflow gets an error alert and a short run log, so a stopped run is noticed the same day. Anything we built that stops working in the 30 days after handover is repaired at no charge.
Related services
QuickBooks, Xero and HubSpot integrations
GoHighLevel setupDo it once, we automate it. Show us the job one time and it runs on its own after that, in the tools you already use. Not sure where to start? Start with an Automation Audit.
Tell us what you need built.
Email a few lines about what you want and which tools you use, or call. We reply with questions or a written scope.
hello@pushbuild.comWhich apps connect through Zapier, Make, n8n or a direct API? See our automation integrations table.